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Set options for online meetings and conference calls

 

When scheduling online meetings, you can use the Meeting Options dialog box to help you determine who should wait in the lobby before being admitted to the meeting, who should have presenter privileges during the meeting, and the level of participation allowed for meeting attendees.

If you are scheduling an online meeting with people outside your organization or if it is expected for the meeting information to be shared with a large number of people, it is recommended that you change the “These people don’t have to wait in the lobby” option from “Anyone (no restrictions)” to “Anyone from my organization” in order for the presenter(s) to be able to moderate who is admitted to the meeting.

Note: These options apply to users joining an online meeting using Skype for Business or dialing in using their phones.

Where do I set online meeting options?

Start in Outlook

Step 1: From your Outlook calendar, click New Skype Meeting.

options online metings 01

Step 2: In the meeting window, click Meeting Options.

options online metings 02

These people don't have to wait in the lobby

The lobby is a virtual place where attendees wait to be admitted to your meeting. Options are:

Who gets in directly? What happens? Recommended when…
Only me, the meeting organizer You are the only one who gets into the meeting directly. Everyone else has to wait until admitted. You have a high security meeting and confidential information. 
People I invite from my company Only people who were invited can join the meeting directly. Everyone else has to wait until admitted. You’re discussing confidential information, and want to only allow specific people to join.
Anyone from my organization Anyone from your company can get in to the meeting directly, even if not invited. You don’t have external participants and you are not discussing confidential information.
Anyone (no restrictions) (Default option) Anyone who has access to the meeting link gets in to the meeting directly. You’re inviting outside participants and you’re not discussing confidential information.

 

Resource accounts such as meeting rooms, conference rooms, and system accounts have a slightly different behavior for lobby options.

Option What happens
Only me, the meeting organizer Resource accounts have to wait in lobby until admitted.
People I invite from my company Resource accounts have to wait in lobby until admitted.
Anyone from my organization Resource accounts have to wait in lobby until admitted.
Anyone (no restrictions) Resource accounts get in to the meeting directly.

 

Who's a presenter?

Presenter options control which participants are automatically given presenter privileges when you schedule the meeting. Presenters can also let people who are waiting in the lobby into the meeting. The following table describes each of these options in detail.

Presenter option Who is a presenter? When to choose this option
Only me, the meeting organizer Only the person who schedules the meetings For presentations where the participants don’t have to interact with the meeting content. (You can designate additional presenters during the meeting.)
People I choose You and the participants you choose For presentations with more than one presenter.
Anyone from my organization (Default option) Everyone you invite who has an account on your network For group work sessions, where all participants work at your organization and can share and modify meeting content.
Anyone (no restrictions) Everyone you invite For group work sessions with people who don’t have an account on your network.

 

Click Choose presenters to determine who among your invitees will be an attendee or presenter. You must have already added invitees to your meeting request in order to see names in this list.

Do you want to limit participation?

Participation in a Skype for Business meeting includes sending and receiving instant messages, talking, or watching video. Participation options affect attendees only; you can't allow some attendees to participate and not others. If you want someone to participate in the meeting, make them a presenter.

Disable IM When you don't want any attendees to send or receive instant messages during the meeting.
Mute all attendees When presenters want to present without taking questions from the audience.
Block attendees' video When you don't want attendees to see the video that's being presented.

 

Turn notification sounds off or on

If you don’t want to hear a beep or chime when people join or leave a meeting, you can turn off notification sounds. To learn more, see Set Ringtones and Sounds options.

Meeting window

 

Being familiar with the Skype for Business meeting features helps you find the option you want quickly and continue with your meeting smoothly.

meeting window 01

General meeting controls

Here are some of the options that are available in the Skype for Business meeting window.

 
Use this button To do this
meeting window 02 Start or stop the video camera.
meeting window 03 Mute or unmute the microphone.
meeting window 04 Share your desktop or present content with others in the meeting.
meeting window 05 Exit the meeting. (If you accidentally exit the meeting, you can rejoin.)
meeting window 06 Set general meeting options, record the meeting, and find meeting entry and other information.
meeting window 07 Set call controls, including putting a call on hold and switching your audio device.
meeting window 08 Start an instant messaging (IM) conversation.

 

Presentation controls

If you’re presenting in the meeting, click the Share Content button meeting window 09 , and choose what you want to do.

meeting window 10

Participant controls

If you’re a presenter, you’ll have access to other controls, such as muting the audience or inviting more people.

meeting window 11

Participant Actions

In the meeting window, open the Participants list, click the Participant Actions button, and then choose what you want to do.

meeting window 12

  • Mute Audience to eliminate background noise.

  • No Meeting IM to disable instant messaging (IM) during the meeting.

  • No Attendee Video to disable letting attendees start the video.

  • Everyone an Attendee to reduce the number of presenters if you have too many.

  • Invite by Email to send email invitations to additional people.

Note: You can also manage participant settings in advance of the meeting. (This is particularly useful when you are expecting a large audience.) See Set options for online meetings and conference calls.

Invite More People

In the meeting window, click the Invite More People button, and then choose the people you want to invite.

meeting window 13

Note: Before you start your meeting, we recommend that you make sure your audio and video are working correctly. For more information, see Set up an audio device for Skype for Business, Set up a video device for Skype for Business, or Troubleshoot audio and video in Skype for Business.

Present PowerPoint slides in a Skype for Business meeting

Sharing PowerPoint slides is an effective way to get your ideas across, and make your presentation memorable by focusing on bulleted items and avoiding too many details.

Use the meeting controls such as annotation tools, presenter notes, and switching presenters, to help you during your presentation. You can even make the slides available to all attendees to review after the meeting.

Note: To learn about the other presentation options and Skype for Business meeting features, including your options for audio, video, participants, and layouts, see Learn about the Skype for Business meeting window.

Upload your PowerPoint presentation

It’s a good idea to upload your presentation in advance and practice with the presentation tools so you’re comfortable using them during the meeting.

Step 1: In the Skype for Business meeting window, click Share Content> Share PowerPoint Files.

power point 01

Step 2: Find your presentation and double-click it to upload it to the meeting. You will automatically begin presenting the slides.

Move the slides

  • To move the slides, use the arrows at the bottom of the meeting window, or the arrow keys on your keyboard. You can also use the Thumbnails.

power point 02

  • Any animations in the slides play just like they do outside the Skype for Business meeting.
  • Press F5 on your keyboard to go to full-screen view, and Esc to go back to normal view.

See your notes

  • Click Notes to see your presenter notes (visible only to you).

Play a video

  • If a slide contains a video, hover the cursor over the slide to unhide the video controls, such as Play, Pause, and volume controls. The audio plays for participants who used computer audio when joining.

power point 03

Use the annotation tools

By using the annotation tools you can visually focus on various points in your presentation or brainstorm with the participants. Annotating a presentation doesn’t change the actual file. However, you can save a new copy with the annotations if you want.

Click the Annotations button power point 04 on the right side of the slide to unhide the tools to draw, stamp, highlight, and more.

  • Laser Pointer: Drag the pointer across the slide.
  • Select and Type: Select an area where you can type and change font, color, and size.
  • Pen: Draw freehand.
  • Highlighter: Highlight a specific area of the current slide.
  • Eraser: Remove specific annotation that you chose.
  • Stamp: Insert a stamp on the displayed slide: Arrow, Check, or X.
  • Shape: Draw shapes such as lines, arrows, squares.
  • Insert Picture: Insert an image on the slide from your computer.
  • Delete Selected Annotations: Remove the annotations that you’ve selected.
  • More Options: provides options to select the annotation, undo, redo, copy, cut, paste, paste as image, save as, delete all annotations from the page, and send to OneNote.

Select who can download your presentation

To keep the focus on what you’re presenting and avoid distractions, you can restrict people from downloading your presentation. Then, at the end of the meeting, you can allow people to download the slides to view later.

Step 1: After you’ve uploaded the presentation in the meeting, click Share Content > Manage Content.

power point 05

Step 2: Permissions power point 06 and choose an option:

  • Everyone Anyone in the meeting can download the presentation.
  • Presenters: Any of the presenters in the meeting can download the presentation.
  • Organizer: Only the person who scheduled the meeting can download the presentation.

Download the presentation

Participants who have permission to download the presentation can save the file on their computers.

Step 1: Click Share Content > Manage Content.

power point 07

Step 2: Click More Options power point 08 and then Save As or Save with Annotations.

View privately or take over as presenter

Presenters can take turns sharing the slides in a meeting. While one person is presenting, another can skip ahead to a specific slide and then return to the current view.

  • To view the slides privately, click the arrows at the bottom of the meeting to move through the slides. This won’t interrupt the meeting, and you’ll be notified that you are viewing the meeting privately.
  • To go back to the current view, click Return to Presenter’s View to synchronize your view with the active presenter.

power point 09

  • To present, click Take Over as Presenter to take control of the presentation. Be aware that the meeting automatically switches to your view.
  • When you have finished your presentation, click Stop Sharing.

Change "REQUIRE WI-FI” settings in Mobile App

 

Step 1: To access your settings in Skype

Step 2: Select your profile picture.

Step 3: Select skype settings 02 icon Settings.

Step 4: Check the REQUIRE WI-FI FOR are off.

skype settings 01

Sign in on SSI iPhone using the Mobile App

 

To sign in to Skype for Business for the first time on your SSI iPhone, find the Skype for Business icon skype business video conferencing 01 on your home screen.

Step 1: Tap the Skype for Business icon to open the application.

Step 2: Enter your SSI email address (for example, This email address is being protected from spambots. You need JavaScript enabled to view it.) and password used to sign into Office 365, and then tap Sign In.

skype business video conferencing 02

Step 3: Enter your mobile number with country and region codes.

skype business video conferencing 03

Step 4: Tap Next.

Step 5: If applicable, choose whether to sign up for the Customer Experience Improvement Program and click Next.

Step 6: Accept the licensing agreement, and then click Done.

Quality services and support

SSI is a community organisation and social business that supports newcomers and other Australians to achieve their full potential. We work with all people who have experienced vulnerability, including refugees, people seeking asylum and culturally and linguistically diverse (CALD) communities, to build capacity and enable them to overcome inequality.

SSI draws on its expertise and experience to advocate for the people and communities it serves. Through the work we do, we empower people to change their lives. Through our advocacy and representation, we influence ideas and policy.

Our vision is to achieve a society that values the diversity of its people and actively provides support to ensure meaningful social and economic participation and to assist individuals and families reach their potential.